Pentathlon GB Privacy Policy

Last Updated: 17/05/2018
  1. The Modern Pentathlon Association of Great Britain (which includes 'Pentathlon GB', the 'World Class Performance', the 'Talented Athlete Programme' and the Regions) is committed to respecting privacy and to complying with applicable data protection and privacy laws. You acknowledge that by making requests, using the website or providing data to us, you consent to the processing of your data in accordance with our Information Security Policy via our online membership and competition entry platform provided by Sport80. To let us know you would or would not like to receive Marketing and Promotional information please log-on to your Account, select View/Edit Profile and complete the Communication Preferences.

  2. You may visit our website without disclosing personally identifiable information about yourself (although note that we may use cookies and collect other non-personally identifiable information about your browsing activity to help make our website content more relevant for the benefit of our members). If you submit personal information by ordering products or services, for example, we will use your personal information only to support your continuing relationship with us and to reply to any request for help or information from us.

  3.  We may use your information (by whatever means transmitted) responsive to your request, for instance processing your membership, delivering any service or information requested by you, and responding to your enquiries. We collect and use your personal information only with your knowledge and consent, typically when you join or renew your membership, enter a competition, request information or when you respond to communications from us.
    • For Membership: The personal information we will collect for your membership will include your name and address, Pentathlon Region, date of birth, telephone number, e-mail address and membership number, gender, sexual orientation, marital status, nationally, ethnicity, religion, disability, important medical details and dietary requirements, Club details and dominant shooting hand.
    • For Competition Entries: We will also collect your swim time and competency certificates.
    • For Laser Run only we will also ask: What other sports you take part in and how often do you take part in other sports.

  4. You confirm that any information you supply to Pentathlon GB about yourself, whether for the purposes of membership applications, competition entries or for any other purpose, and however you provide that information, is true.

  5. We may also collect non-personally identifying information about your visit to our website, and other similar sites based on your browsing activities. This information may include the pages you browse.

  6. We may also tell you about the products and services of carefully selected third parties. This helps us to make you aware of products and services which may be of individual interest to you.

  7. Please note that we do not pass your personal information to third parties unless you have given us permission or unless it is necessary to do so to deliver the products and services ordered or used by you. For example, we may disclose your data to a credit card company to validate your credit card details and obtain payment when you subscribe. It may also be necessary to pass your data to the organisation from whom you have ordered any products or services.

  8. We may be obliged to disclose your personal information to meet legal or regulatory requirements.

  9. You can write to us at any time to obtain details of the personal information we may hold about you under the Special Access Rights. e-mail the Data Protection Officer at [email protected] MPAGB quoting your name and address, and give brief details of what information you want. We will take reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you. We will charge up to £15 to cover the costs involved.

  10. We review our technical, physical and managerial procedures and rules to protect your personal data from unauthorised access, accidental loss and/or destruction. We may amend or modify this policy at any time, particularly in response to changes in applicable data protection and privacy legislation.

  11. We may without further notice monitor or record your calls, e-mails, text messages and other communications in accordance with UK law, in particular to maintain a record of communications, for quality control or training, to prevent unauthorised use of our systems, and to ensure effective operation.

  12. Please be aware that communications over the internet, such as e-mail, are not secure.

    Website Usage

  13. Access to and your first use of the Pentathlon GB Website ('the website') constitutes your acceptance of our Terms and Conditions as published from time to time.

  14. Pentathlon GB reserves the right to change these Terms and Conditions at any time by posting changes on the website. You are responsible for regularly reviewing information posted online to obtain timely notice of such changes.

  15. Pentathlon GB makes every effort to guarantee the accuracy of information contained within this site, it accepts no liability for any inaccuracies and visitors who rely on this information do so at their own risk.

  16. Pentathlon GB is not responsible for the content or reliability of the linked websites within this site and does not necessarily endorse the views expressed within them. Listing shall not be taken as endorsement of any kind. To notify Pentathlon GB of broken/outdated links, please e-mail [email protected]

  17. You acquire no rights or licences in or to the website and/or the content. You use the website in accordance with these Terms. You may download documents which appear in the 'Resources' section or other documents which are clearly intended for download. Other than as set out in this section you may not copy, reproduce, recompile, decompile, disassemble, reverse engineer, distribute, publish, display, perform, modify, upload to create derivative works from, transmit, or in any other way exploit any part of the website. Specifically, you may not copy any images which appear on the website without the written authority of Pentathlon GB’s Media Officer. Please email [email protected] to make your request.

  18. You may not use the website:

    • For the posting, uploading, emailing or other transmission of any material, the publication, dissemination, use or possession of which infringes the rights of any person or which is unlawful in any other respect.
    • In any manner which could damage, disable, overburden, or impair the website.
    • To make available personal data about any person other than yourself or the personal data for other members (your children, pupils) even if those other members have given you access to their membership details.
    • To obtain or attempt to obtain any materials or information through any means not intentionally made available or provided for through The Website.
    • To impersonate any other person or entity or to provide inaccurate information.
    • In any way which is abusive, vulgar, racist, sexist, defamatory, sexually orientated or obscene or which will harass, distress, embarrass or inconvenience any person or which might restrict or inhibit the use and enjoyment of the website by any person.
    • For the posting, uploading, emailing or other transmission of any unsolicited or unauthorised advertising, promotional materials, junk mail, spam, chain letters, pyramid schemes, or any other form of solicitation or commercial exploitation.
    • For the posting, uploading, emailing or other transmission of any material that contains software viruses or any other computer code, files or programs designed to interrupt, restrict, destroy, limit the functionality of or compromise the integrity of any computer software or hardware or telecommunications equipment.
    • In such a way so as to remove the copyright or trade mark notice(s) from any copies of any website content made in accordance with these terms; or
    • In any way that might bring Pentathlon GB, it's affiliated organisations or the sport of Modern Pentathlon into disrepute.

  19. By submitting messages, suggestions or material (including any text, photographs, graphics, video or audio) to Pentathlon GB or the website you are granting Pentathlon GB a perpetual royalty free non-exclusive licence to reproduce, modify, translate, make available, distribute and sub-license the message/suggestion in whole or in part and in any form anywhere in the world.

  20. By submitting any messages, suggestions or material to Pentathlon GB or the website you agree that Pentathlon GB may use those materials or suggestions for any purpose and in any what it chooses, including, but not limited to, developing, manufacturing and marketing products using such materials or suggestions. Any materials you provide shall be regarded as non-confidential.

  21. By submitting any messages, suggestions or material to Pentathlon GB or the website you waive all of the moral rights that you have under Chapter IV of the of the Copyright, Design and Patents Act 1988 in respect of any such material.

  22. Pentathlon GB shall have the unrestricted right to post on to the website some or all of any messages or suggestions that you submit to Pentathlon GB or to choose not to do so. If Pentathlon GB chooses to post some or all of your messages or suggestions it may thereafter remove from the website some or all of any messages or suggestions that you submitted to Pentathlon GB or the website at its discretion and without the need to give any reasons.

  23. If you do not wish to grant Pentathlon GB the rights set out above, do not submit contributions to Pentathlon GB through the website or through any other means.

Sport:80 PLC Privacy Policy

Last Updated: 03/08/2018

1. Introduction

Sport:80 Services Limited (“We” / “Us”) is committed to safeguarding and preserving the privacy of our visitors.

If you access any of our website’s sub domains in respect of any of our clients (“Clients”) (“Client Sub Domains”), then our Client’s terms of use and privacy policy available on such sub domain shall apply to your use of the relevant sub domain, and shall take precedence over this privacy policy (and the documents referred to in it).

This Privacy Policy (together with our terms of use and any other documents referred to in it) explains what happens to any personal data that you provide to us, or that we collect from you, whilst you visit our website.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.sport80.com you are accepting and consenting to the practices described in this Privacy Policy.

The data controller is Sport:80 Services Limited of Unit 3, Neepsend Triangle Business Centre, 1 Burton Road, Sheffield, England, S3 8BW.

We have appointed Gary Hargraves as our data protection officer who is responsible for overseeing questions in relation to this Privacy Policy.

In respect of our Client Sub Domains, the data controller is the relevant Client and the data processor is Sport:80 Services Limited of Unit 3, Neepsend Triangle Business Centre, 1 Burton Road, Sheffield, England, S3 8BW. For the avoidance of doubt, we are acting as data processor only in relation to those technological services we have agreed to provide to the relevant Client via the Client Sub Domain pursuant to the Supply of Services Agreement entered into between us and the relevant Client. It should be noted that other organisations may also be acting as data processor on behalf of the relevant Client.

2. Information We Collect

In running and maintaining our website and providing services to you that will allow you to utilise the facilities on our website we may collect and process the following data about you:

2.1 Information about your use of our website with regards to each of your visits to our website. This may include: (i) details of your visits such as pages viewed and the resources that you access; and (ii) technical information, such as traffic data, location data and other communication data.

2.2 Information provided voluntarily by you. You may give us information by filling in forms on our website www.sport80.com or by corresponding with us by telephone, e-mail or otherwise. This includes information you provide when you use our website or if you report a problem with our website.

2.3 Information that you provide when you communicate with us by any means.

2.4 Information we receive from other sources. We may receive information about you if you use any of the other websites or any of the Client Sub Domains which we operate or the other services we provide.

3. Use of Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our website. By continuing to browse our website, you are agreeing to our use of cookies.

Cookies provide information regarding the computer used by a visitor. We may use cookies where appropriate to gather information about your computer in order to assist us in improving our website.

We may gather information about your general internet use by using cookies. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally. It is statistical data. This statistical data does not identify any personal details whatsoever.

You can adjust the settings on your computer to decline any cookies if you wish. This can easily be done by activating the “reject cookies” setting on your computer. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.

We use the following cookies:

3.1 Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.

3.2 Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

3.3 Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

3.4 Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

3.5 Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

Except for essential cookies, all cookies will expire after 12 hours.

4. Use of Your Information

We use the information that we collect from you or you give to us to allow you to utilise the facilities on our website and access Client Sub Domains. In addition to this we may use the information for one or more of the following purposes:

4.1 To provide information to you that you request from us relating to our products or services.

4.2 To provide information (or permit selected third parties to provide information) to you relating to other products that may be of interest to you. Such additional information will only be provided where you have consented to receive such information.

4.3 To inform you of any changes to our website, services or goods and products.

4.4 To ensure that the content from our website is presented in the most effective manner for you and for your computer.

4.5 To administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.

4.6 As part of our efforts to keep our website safe and secure.

4.7 To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.

4.8 To make suggestions and recommendations to you and other users of our website about goods or services that may interest you.

We will only ever use your personal data with your consent, or where it is necessary in order to:

enter into, or perform, a contract with you;

comply with a legal duty;

protect your vital interests;

remember your preferences e.g. if you ask not to receive marketing material, we will keep a record of this; or

for our own (or a third party’s) lawful interests, provided your rights do not override these.

In any event, we will only use your personal data for the purposes for which it is collected, or purposes which are very similar.

You can withdraw your consent at any time to our processing of your personal data for any purpose at any time, by contacting us at the email or postal address set out in paragraph 10.

5. Disclosing Your Information

We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the Companies Act 2006.

We will not disclose your personal information to any other party other than in accordance with this Privacy Policy and in the circumstances detailed below:

5.1 In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

5.2 If Sport:80 Services Limited (or substantially all of its assets) are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

5.3 If our ultimate holding company, Sport:80 plc (or substantially all of its assets), is acquired by a third party, in which case personal data held by us about you will be one of the transferred assets.

5.4 Where we are legally required by law to disclose your personal information, or in order to enforce or apply our terms of use.

5.5 To further fraud protection and reduce the risk of fraud.

5.6 To our business partners, events organisers, sporting federations, service providers, suppliers and sub-contractors for the performance of any contract we enter into with them or you. We will ensure that any written contract we enter into with them will provide that they, as a data processor, (i) will process personal data disclosed by us to them in accordance with instructions from us and (ii) are to comply with obligations equivalent to those imposed on us and as set out in this privacy policy.

6. Storing Your Personal Data

In operating our website it may become necessary to transfer data that we collect from you to locations outside of the European Economic Area (“EEA”) for processing and storing. By providing your personal data to us, you agree to this transfer, storing or processing. We do our upmost to ensure that all reasonable steps are taken to make sure that your data is treated securely and in accordance with this Privacy Policy, to ensure that a similar degree of protection is afforded to it in line with UK Data Protection legislation.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Unfortunately the sending of information via the internet is not totally secure and on occasion such information can be intercepted. We cannot guarantee the security of data transmitted to us electronically; sending such information is entirely at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

7. Third Party Links

On occasion we include links to third parties on this website. Where we provide a link it does not mean that we endorse or approve that website’s policy towards visitor privacy. You should review their privacy policy before sending them any personal data. 

8. Changes to the Privacy Policy

Any changes we may make to our Privacy Policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our Privacy Policy.

9. Access to Information

Our website may, from time to time, contain links to and from the websites of our partner networks, affiliates and advertisers. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

We want to ensure you remain in control of your personal data. Part of this is making sure you understand your legal rights, which are as follows

The right to confirmation as to whether or not we have your personal data and, if we do, to obtain a copy of it (this is known as a subject access request) within one month of our receiving your request;

The right to have your data erased (though this will not apply where it is necessary for us to continue to use the data for a lawful reason);

The right to have inaccurate data rectified;

The right to object to your data being used for marketing or profiling; and

Where technically feasible, you have the right to see any personal data you have provided to us which we process automatically on the basis of your consent or the performance of a contract. This information will be provided in a common electronic format.

10. Contacting Us

Please do not hesitate to contact us regarding any matter relating to this Privacy Policy at [email protected] or by writing to us at Sport:80 Services Limited, Unit 3, Neepsend Triangle Business Centre, 1 Burton Road, Sheffield, England, S3 8BW.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Last Updated by Freeths LLP: 13th April 2018

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